Are you feeling overwhelmed with too much work to do? Do you feel that you have more problems than other managers in your office? Does the end of the day come and you still have too many things to get done on your “to-do” list? If so, then you’re probably a workaholic and need to learn the skill of delegation. As a manager, it’s your responsibility to make sure the people working for you are getting results. Learning to delegate will relieve some of your stress along with allowing you and your team the opportunity to grow.
Why we don’t delegate:
- Feeling that if we don’t do it, no one will
- Feeling that no one can do it as well as we can
- Fear of giving up control
- Not wanting to impose on others
So why should you delegate? When you do, you get rid of some of your excess work and stress by letting someone else who is equally qualified do it instead. This will help your employees gain trust in you. By delegating, you’re showing confidence in them. Delegating tasks provides opportunities for your staff to learn how to accept responsibility, plan work on their own and collaborate with others. Delegating is also a good way to test staff members’ abilities prior to a potential promotion.
- Delegate things that someone else can do better
- Explain clearly and specifically what you want done
- Determine what resources and support are available
- Discuss an appropriate deadline
- Set up a meeting schedule to check on progress
- Be considerate
- Realise delegating may seem time-consuming at first, but it saves time in the long run
One of the most important things to remember is that when delegating responsibilities, give the whole task to one person. Dividing the work among several people could create more problems. Who’s in charge? Why doesn’t the work flow together? Who’s held accountable? That doesn’t mean that the person you’ve delegated the project to cannot delegate some of the work, but this way you only have one person updating you on the status of the project.
Once you’ve determined what you’re going to delegate, you’ll need to find the right person for the job. This needs to be someone with the skills necessary for performing the task. Consider the following questions:
- Has the employee ever shown a desire to work on this kind of task?
- Is he or she available to work on the task?
- How much relevant experience does the employee have?
- Have you ever delegated work to this person before? How did it go?
When you delegate correctly, it not only makes your job easier, it makes the entire team stronger from top to bottom. Trust is established, your staff is more confident and involved and productivity increases.
To gain more valuable insights that will help you improve your managing skills and climb that success ladder, attend any of SkillPath’s energising and stimulating seminars. Check out our schedule for upcoming training opportunities coming to a city near you.